Administrative Assistant

Star Kids Scholarship Program: Administrative Assistant

The Star Kids Scholarship Program provides tuition scholarships and funding for related educational supports (tutoring, books, uniforms, after-school programs, summer camps, and more) to low-income, at-risk children in grades K – 12 with a parental history of incarceration and/or substance abuse. The goals of the program are for each child to graduate from high school, be in a better position to pursue post-secondary education and break the intergenerational cycle of poverty, drug use, and incarceration.

Newport/Fall River Star Kids Scholarship Program seeks an Administrative Assistant to become a vital member of our team. In this pivotal role, you will provide efficient administrative support to ensure the smooth operation of our busy non-profit office. With core skills in computer literacy and Microsoft Office, you will contribute to our goal of empowering children through education.

Job Responsibilities

Correspondence

• Prepare and edit documents
• Prepare and track donor acknowledgment letters
• Assist with annual donor reports
• Prepare and distribute acceptance packages to families
• Assist with Board meeting agenda preparation and distribution

Organization

• Develop and maintain filing systems; physical and virtual files
• Maintain our grant calendar
• Order office supplies

Database

• Create new accounts for constraints and students; update as needed
• Run reports

Scheduling

• Assist with scheduling board meetings and sending meeting invitations via Microsoft Outlook

Communication

• Answer phone calls and respond to emails
• Handle program inquiries
• Maintain school contact lists

Support

• Provide administrative support to the executive director and other staff members
• Assist students and families as needed
• Assist with fundraising events and student/family events as needed

Successful candidates will possess the following skills and characteristics:

Highly organized, able to multi-task, proficient in Microsoft Office, experience with Microsoft SharePoint a plus, detail-oriented, database experience a plus, a team player, positive attitude, and a desire to help the students and families in our program.

Requirements:

Two years' experience as an administrative assistant or office manager

Job Type: Part-time

Expected hours: 20 – 35 per week

Schedule:

• Day shift
• No weekends

Experience:

• administrative assistant: 2 years (Preferred)

Work Location: In person