Payroll and Benefits Specialist

Start Date:  January 6, 2025

Reports to:  Human Resources Manager

Position Summary: 
St. George’s School is seeking a Payroll and Benefits Specialist to support the Human Resources Department. The Payroll and Benefits Specialist is responsible for the preparation and processing of bi-weekly payroll and employee benefits.

Responsibilities:

• Prepare and process biweekly payroll
• Process biweekly remittances to 403(b), HSA and Church Pension vendors
• Process background and DMV checks on applicable faculty, staff and family members 
• Prepare new hire information packets and assist with new hire orientations
• Process new hires in all relative systems
• Maintain employee benefit elections system (new employees, status changes, etc.)
• Assist employees with benefit questions
• Maintain payroll deductions (medical, dental, vision, retirement, FSA, HSA)
• Process employee status changes (W-4, I-9, direct deposit, 403(b) contributions, telephone & address, etc.) 
• Prepare COBRA and other separation documents 
• Maintain databases for life & AD&D, short-term and long-term disability, FSA’s, and other employee information
• Process short-term and long-term disability claims
• Maintain personnel files for employees
• Perform required non-discrimination testing for 403(b) plan
• Comply with federal and state regulations prior to all deadlines
• Maintain the ACA and RI Paid Sick Leave on a monthly basis
• Process end of year ACA reporting
• Provide RI Paid Sick Leave letters to eligible part-time employees
• Assist with benefits open enrollment 
• Perform employment verifications 
• Assist in filing accident reports with Workers Comp carrier 
• Participate in wage and benefit surveys (ABOPS, NAIS, NEASC) as requested 
• Prepare and file the PCORI form
• Prepare and provide layoff letters to seasonal staff for all school breaks 
• Proof insurance invoices for accuracy of participants, coverage, and billing amounts
• Distribute Summary Plan Descriptions (SPDs)
• Process and respond to resumes and Employment Applications
• Assist with annual 403(b) audit
• Other duties as assigned

Skills/Qualifications:

• Associate’s degree or equivalent, preferably in Human Resources
• 5 years of Payroll and HR experience in benefits administration and employee records
• Knowledge of federal and state regulations pertaining to labor laws, pension plans, healthcare reform, FMLA, ERISA, COBRA, etc.
• Excellent interpersonal and communications skills
• Attention to detail and accuracy
• Excellent organizational skills
• Mature judgment
• Experience with Google platform and Microsoft Office 
• Fluency in English (reading, writing, speaking, and understanding)
• Candidate must pass nationwide criminal record check

This is a 12-month position that includes full benefits.

DISCLAIMER:
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY EMPLOYEES ASSIGNED TO THIS JOB. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES AND DUTIES REQUIRED.

Interested applicants should submit a letter of interest and resume to: hr@stgeorges.edu. Review of applications will begin immediately and continue until the position is filled.